Wedding and Reception Planner

Reception Schedule

(Please Print clearly)

Bridal Couple:______________________________________________________________________

Event Date:____________________ Contract Number or Date: _____________________________

Fill in the order that you would like for the following events to take place. Use #1 as the first and so on. If you have any events that you would like to include please fill them into the “Other” sections. If there are some listed that you do not wish to take place, write “NO” in that section. There is no need for a song for each event. If you wish to have a song played for that event, please fill it in that section, if not leave, it blank.

Order Events Song to be played during event (if any)

_____ Introduction of Bridal Party:

_____ Introduction of Bridal Couple:

_____ Cake Cutting:

_____ Toast - Given By:

_____ Blessing - Given By:

_____ Meal Served:

_____ First Dance:

_____ Bride / Father Dance:

_____ Groom / Mother Dance:

_____ Bridal Party Dance:

_____ Garter Toss:

_____ Bouquet Toss:

_____ Ethnic Dance:

_____ Novelty Dance:

_____ Last Dance:

_____ Bridal Couple Exit: Time:

_____ Other:

Comments:

Special Announcements:

Birthday or Anniversary Announcement:

Name(s):

Song:

Dedications: To: Song:

Information of other event professionals involved in your wedding

Wedding Director:

Phone: Fax: E-mail:

Caterer: Contact:

Phone: Fax: E-mail:

Photographer: Contact:

Phone: Fax: E-mail:

Videographer: Contact:

Phone: Fax: E-mail:

Event Planner: Contact:

Phone: Fax: E-mail:

Reception Hall: Room:

Banquet Manager(s):

Phone: Fax: E-mail:

On A separate sheet of paper draw a sketch and layout of the reception hall or room. Include the locations of all exits and doors and the DJ, Dance Floor, Food, Cake Table, Bar, Seating Tables, etc. If your wedding is an outside wedding and reception, please draw a layout of the area for the ceremony and the reception. Include all outlets that are located close to the DJ location. Please note that an outside rider is always included in the contract of all outside events.

Bridal Party Organizer

Bridal Couple:

(Name you would like used when introducing the new couple)

Please note if any parent of the bride or the groom is deceased or just leave blank. Also please make notations next to the names of any step parents of the bride or the groom. This will not be announced but is for the DJ’s information only.

Grandparents of the Bride:

Grandparents of the Groom:

Parents of the Bride:

Parents of the Groom:

Bridesmaids: Groomsmen:

Maid / Matron of honor:

Best Man:

Flower Girl:

Ring Bearer:

Other:

Music List

Please check the music types that you would like played. Place a “NO” next to any types that you do not want played.

Top 40 Modern Rock Classic Rock Alt. Rock

Disco Old School 70’s / 80’s 60’s

Beach & Shag Oldies Motown Soul

Big Band Standards Country Rap

Contemporary Christian Gospel Other

Please list any special request that you would like played during the reception. Include all types of music you would like played and list any types of music that you do not want played. List the song title and the artist of each song. Continue on the back of this page if you need extra room but please indicate if they are songs you do or do not want played.

Song Artist CD Name

Please list any songs that you do not want played. Also include any songs like The Electric Slide, Macarena, YMCA, Chicken Dance, Dollar Dance, Strokin’ or any other novelty songs or dances.

Other Information

When do you expect guest to start arriving:

Approximately how many guest do you expect:

What age groups will be present:

Will you be leaving the reception at a specific time: Time:

What form of transportation will you be using when you leave: Ex: Limo, Etc.:

Will the event be inside or outside:

(Please note that an outside rider will be attached to the contract of all outside events)

If the Ceremony is at a different location from the reception, how far away is it:

Attire DJ is requested to wear: Tux Coat & Tie Casual

Other

What time will the room or area be available for equipment set up:

Is there an entrance close to the equipment set up location:

Are there any steps, elevators, loading ramps or other obstacles that we may encounter from our truck to the equipment set up location:

(Note that a longer setup and load up time may be needed if any obstacles are present)

Is there a stage or platform where the equipment is to be set up:

We do not need a stage and would prefer not to use one if possible. We can not set up on any portable or temporary staging. For outside events we can not set up on moist or wet ground. Some type of staging or platform may be possible for outside events. Note the outside rider attached to the contract of all outside events.

Who should we contact upon arrival:

Is there a phone number and person that we can contact in the event of any possible problems or time delays in travel:

Name: Phone Number:

List the Phone number, of the reception hall, that someone will answer on the day of the event: